Reduce the Stress … set up E-Mail Folders
Yesterday I ranted a little about not responding to e-mails.
I know we are all busy busy people, some might forget to reply to emails, they have already read.
- I know I would be one of them. So I just help myself.
When I think I need to go back to the email later, I read it and mark it again as unread … so my email program reminds me somehow.
- I use an email client … in my case “Mail” by Apple. (Yes I am one of those Mac-Addicted).
But there are other email-client programs like: Outlook, Thunderbird, Lotus’s Notes …
Actually I never use web-based email clients … I have several email addresses: some related with my domains, others hosted by google or yahoo. My email-client allows me to access them at the same time via POP3 or IMAP.
- I have set up several folders in my mail-client
You see several email addys and several folders.
The program feeds the folders automatically by
- …setting up rules for the folders:
In the menu go to “Mailbox” … choose “New Mailbox”
Choose a name for your mailbox like “Work” or “Customer X”.
- Then go to Menu “Mail” “Settings” and choose “Rules”.
You can “Add Rule” or “Edit” them etc.
- “Add Rule”
Choose a name for your rule
Now you have to tell the program what it should do.
In my case “If an email contains the firstname.lastname@example.org move the email to mailbox customer x”
So the incoming mail includes the email-addy of a certain customer, so the mail will be moved to the box of that very customer.
Quite easy, right?
And I am sure you can do that with any other email-client too. As far as I am informed even yahoo or googlemail offer a similar service.